Call for tenders: Preparation of programme and organisation of event

Gothenburg and Stockholm, 1-3 October 2018

The Rosa-Luxemburg-Stiftung, Brussels Office is currently developing its new strategic focus on the Nordic countries, as part of the organisation’s regional strategy for Europe. Our organisation has a long tradition of working with progressive political actors, trade unions, left-oriented civil society groups and academics in Scandinavia. We wish to build upon this by establishing long-term collaborative relationships with partner organisations to further our mutual interests. As part of this strategy, we are planning a fact finding visit to Sweden, 1-3 October 2018 to:

  • Familiarise ourselves with the work of partners and discuss potential for future cooperation,
  • Discuss current challenges and opportunities for progressive politics in Sweden,
  • Gauge ideas for future long-term cooperation on specific activities and for developing strategies for joint, comprehensive responses to neoliberal policies and the emerging hegemony of right-wing political actors,
  • Proffer networking opportunities with the Rosa-Luxemburg-Stiftung broadly, the German party Die Linke as well as European Left Party and GUE/NGL group in the European Parliament.

The tender is for a service to prepare and implement a three-day visit to Gothenburg and Stockholm. In addition, a short formal report should be prepared for the Rosa-Luxemburg-Stiftung website after the event.


  • Fluency in English
  • Comprehensive knowledge of the Swedish political landscape, parliamentary and non-parliamentary left, trade unions and movements
  • Excellent local knowledge (event venues, catering, accommodation etc. in Gothenburg and Stockholm)
  • Very good, proven knowledge and skills in the independent organisation of events
  • Very good communication skills

This contract of work and services is not renewable.

Terms of reference:

Preparation of programme:

  • Prepare the programme for a three-day visit to Gothenburg and Stockholm, in coordination with the responsible project manager in Brussels
  • Arrange meetings with politicians, trade unions, think tanks, academics, NGOs s and social movements

Organisation of delegation visit (in line with our tendering guidelines and in coordination with the responsible project manager):

  • Arrange for a suitable venue for meetings and catering for the duration of the stay
  • Arrange translation services
  • Coordinate registration and travel for participants
  • Book accommodation for participants

Communication with participants before and during the event:

  • Disseminate important information to members of delegation (travel, accommodation, directions to venue/hotel, programme and other vital information
  • Support the smooth implementation of the meetings conference (including set up of meeting room, catering, support for signatures lists etc.)

After the visit:

  • Preparation of a brief summary of visit of about 1,000 words, in English, by 29 November 2018
  • Invoice to the Rosa-Luxemburg-Stiftung after completion of all tasks

Please send your comprehensive CV specifying how you meet the profile criteria and a financial proposal by email to Deadline is Wednesday, 13 June 2018, 17:00 hours CET.