Title: Administrative Support

Location: Remote

Start: 01 October 2026

Duration: 15 December 2027
Scope: 10 h / week

Application Deadline: 27 September 2026

About Rosa Luxemburg Stiftung

The Rosa Luxemburg Stiftung (RLS) is one of the six major political foundations in the Federal Republic of Germany, tasked primarily with conducting political education both at home and abroad. The foundation is affiliated to Die Linke, a democratic socialist party in the German parliament.

Since its founding in 1990, the foundation’s work has adhered to the legacy of its namesake, German socialist leader Rosa Luxemburg, and stands for democratic socialism with an unwavering internationalist focus. The foundation is committed to a radical perspective emphasizing public awareness, education, and social critique. It stands in the tradition of the workers’ and women’s movements, as well as anti-fascism and anti-racism.

Based on the firm belief that social change requires a reflective confrontation with today’s capitalist society as a whole, the foundation strives to develop alternative concepts and approaches for a comprehensive process of social transformation enabling the creation of a more united and just society. Education and training in democratic socialist politics, analysis, information, and policy advice are therefore the foundation’s basic tasks, which we pursue and implement at the regional, national, and international levels.

Scope of work

The RLS Brussels Office seeks a contractor to support the preparation, organisation, and implementation of an event related to peace and security politics in March 2027. The tasks include furthermore, French-language editorial and communication support related to the project and the broader work of the office.

1. Conference Organisation and Coordination

• Support the RLS Brussels Office with the overall preparation, organisation, and implementation of a conference in March 2027.
• Assist with the development of the conference programme, agenda, and overall format in close coordination with the RLS project manager.
• Coordinate with speakers, moderators, experts, partner organisations, and other relevant stakeholders.
• Support invitations, registrations, scheduling, and other organisational aspects of the conference.
• Coordinate logistical and organisational requirements before and during the conference.
• Provide on-site organisational support during the conference, where required.
• Support post-conference follow-up, including documentation and communication with participants and partners.

2. Research and Content Support

• Provide thematic and background research for the preparation of the conference.

• Support the preparation and editing of background documents, briefing notes, speaker information, conference materials, and other content as required.
• Follow relevant political and legislative developments at EU level that may be relevant to the conference and related activities.

3. French-Language Editing and Communication Support

• Edit and proofread French-language texts to ensure linguistic accuracy, clarity, consistency, and appropriate style.

• Review French-language publications, briefings, invitations, programs, web content, and other communication materials.
• Adapt texts to different target audiences, including policymakers, experts, civil society organisations, and the general public.

The contractor will work closely with the RLS Project Manager (PM) in charge, to ensure the successful delivery of all elements.

Deliverables

The contractor will be responsible for delivering the following:

1. Support for the conceptual, organisational, and logistical preparation of the conference in March 2027.
2. Post-conference follow-up and documentation, as agreed with the project manager.
3. Research and preparation of relevant background information and briefing materials related to EU peace and security policy, disarmament or arms exports.
4. French-language editing, proofreading, and linguistic revision of texts and communication materials provided by the RLS Brussels Office.
5. Support with the preparation and/or adaptation of French-language conference materials, briefings, invitations, program, and other relevant content.
6. Regular coordination with the PM and timely reporting on the progress of agreed tasks.
7. Submission of invoices for completed work in instalments, based on the completion of specific deliverables or time periods, as outlined in the agreement.

Your profile

We are looking for a contractor who meets the following criteria:

• Native-level French language skills, with excellent writing, editing, and proofreading abilities.
• Strong written and spoken English skills.
• Demonstrated experience in international, academic, institutional, or civil society context.
• Strong knowledge of the European Union and its institutions, including EU policymaking, decision-making, and legislative processes.
• Demonstrated thematic expertise in peace and security policy, disarmament, arms and weapons exports.
• Ability to understand and edit texts dealing with complex political, legal, and institutional subjects.
• Experience working with policymakers, EU institutions, civil society organisations, political foundations, research institutions, or international networks is highly desirable.
• Ability to work independently while coordinating closely with the PM.
• Strong attention to detail, reliability, and the ability to meet agreed deadlines.

What we offer

• The opportunity to be part of a meaningful international campaign
• A contract for services running from 01 October 2026 – 15 December 2027
• Flexible working arrangements and remote work

Compensation

Estimated workload: approximately 40 hours per month

Rate: 40€ per hour (freelance contract, invoicing required)

How to apply

Interested contractors are invited to submit their proposals, including:

1. A cover letter outlining their qualifications, relevant experience, and interest in the project.
2. A CV demonstrating relevant administrative or coordination experience.

Please send your proposal to Erorppn.gevkn@ebfnyhk.bet until 27 September 2026.

Thank you very much for your interest in working with us!

Selection Criteria

The selection will be based on the following criteria:

Thematic, EU institutional and French-language expertise – 50%

Demonstrated expertise in peace and security policy, disarmament and arms exports, combined with a strong understanding of EU institutions, policymaking and legislative processes. Native-level French and proven experience in editing and producing high-quality French-language texts are required.

Conference organisation and project coordination – 50%

Proven experience in organising and coordinating conferences, events, or comparable projects, including program development, research and text production.

Each of these criteria will be assessed through the candidate’s CV and if needed interview process.